Nobody reposts the same invoice
Once a template's frequency, billing day and due window are set, every future cycle generates on its own — no admin re-typing the same service charge line every month.
RECURRING BILLING & TOKEN AUTO-GENERATION
Bill it once. It runs every cycle after that.
Vendr's Bill Template Manager turns a service charge, levy or rent line into a recurring invoice that generates itself — and for electricity, water or gas templates, vends a prepaid token the instant the bill is paid. No manual repost, no separate token purchase step.
1–28BILLING DAY WINDOW
0MANUAL REPOSTS NEEDED
InstantTOKEN ON PAYMENT
This is the billing engine behind Vendr's full estate management platform — dues, rent, service charge and visitor access in one place. New to Vendr, or migrating from another provider? See how estates come onboard.
How it works
Five steps from resident list to collected revenue.
The same template engine handles a one-off charge, a monthly service charge, or an electricity bill that hands over a prepaid token the second it's paid.
01
Add your estate
Import residents, units and meters, or let them self-register at the gate or online.
02
Create a bill template
Service charge, levy, rent or utility charge — flat amount or per-unit, with a category and priority.
03
Set the schedule
Monthly, quarterly or one-off, with a billing day capped at 1–28, a due window, and a start and end date.
04
Automate the rest
Recurring invoices generate themselves. Utility templates vend a token the instant the bill is paid.
05
Watch it run
Track Next Run At, token vends and collections from one dashboard — no manual follow-up.
Template Manager, reconstructed
Toggle the switches. Watch the table respond.
A to-scale walkthrough of Billing → Template Manager, using an anonymized demo estate. This is exactly what an Estate Admin sees when editing a template.
admin.vendr.ng/#/billing/templates
Billing › Template Manager
Estate
Meridian Court Estate
| Template | Category | Amount | Recurring | Next Run | Token Vend | Status | |
|---|---|---|---|---|---|---|---|
Estate Service Charge Quarterly dues, all units | Service | ₦2,000 | ↻ Every 1mo | 01 Oct, 12:00 AM | — | ACTIVE | |
Electricity Service Charge Dual-tariff, grid supply | Utility | ₦150,000 | One-off | — | ⚡ Auto | ACTIVE |
Edit Template — Estate Service Charge
Recurring Schedule Enable Recurring Billing Auto-generate invoices on a schedule
Monthly
1
1
7
Bills generated on day 1 every 1 month(s). Invoices due 7 day(s) later.
Token Auto-Generation Generate Token on Payment Vend a utility token the moment this bill is paid
Utility
Electricity
Payment → token generated immediately. Multiple overdue periods pay one token each, in date order. Dual-tariff: use Electricity for grid, Generator for backup power.
Estate name and figures are illustrative — not a live account.
Why estates switch templates on A B C
Three things stop happening once billing runs itself.
Utility payment and token vending are one step
A resident paying their electricity bill gets a token immediately — there's no separate purchase to remember, and no support ticket asking "where's my token?"
Arrears don't get quietly written off
Unpaid invoices stay visible on the resident's account and can roll into a deduction rule that recovers part of the balance from their next token purchase.
Questions estate admins ask first
Recurring billing & token generation, answered.
I saved the template but the Next Run date didn't change.
Click the refresh button next to Next Run At before saving — it recomputes the date from your current Start Date and Billing Day. Editing the field directly, or changing Billing Day without refreshing, can leave a stale value in place.
The billing day passed and no invoice was generated.
Give it up to the scheduler's normal interval to catch up — it doesn't fire the instant the clock strikes the billing day. If it's still missing well past that window, contact support with the template name and estate.
Can I turn a Service charge into a token-generating Utility charge later?
Yes — open the template, change Category to Utility, pick a Utility Type, and enable Generate Token on Payment. This also switches who gets billed to residents with a matching meter, so double-check the resident count before saving.
Why can I only have one active template per utility type?
This prevents two different electricity charges from both trying to auto-generate tokens for the same resident. Archive the old template before activating a replacement.
Does paying my electricity, water or gas bill generate a token automatically?
When a template's category is Utility and token auto-generation is enabled, yes — payment vends a token instantly, with no separate purchase step. Dual-tariff estates typically run one template for grid supply and a second for generator power.
Can facility management companies manage multiple estates from one account?
Yes. Facility managers switch between every estate they administer from one login, with billing, collections and utility vending scoped separately per property.
Set the template once. Let it bill every cycle.
See recurring billing and token auto-generation running on your own estate — no cost, no obligation.